After reading this above, I use a simpler method which, while less techie is a method I use to process the original querry and I hope OK worked for me. I send each tenant and guarantor a pdf copy of the rental agreement, the guarantors receive their separate surety agreement and each must then make the copy separate. The contract has a back-time clause, so I can dial the contract and I have a full agreement. The only problem is that it lasts as long as the 1st class of mail lasts, but I have original signatures (verified by driver`s license or passport signatures) to call me old-fashioned, but I`m afraid my recommendation is for the correct signatures on the physical lease forms. Until the whole issue of electronic signatures for legal documents is resolved. This is actually what happened to a colleague who was CTO of a software development company. The CTO signed a contract with various clauses, none of which mentioned the intellectual property of existing products. The worst happened, and there was a dispute over different property rights. The original contract had scanned signatures at the request of the original company. When his day came to court, the other company had inserted additional pages into the contract without his consent. But he had to prove that they had inserted them, and they were not part of the original – for all intents and purposes, they seemed to be.
The dispute was long and costly, which gave a criminal analysis of the contract – it ended well for my colleague, but it came at a price. The exception to all of this, as mentioned above, is where a document needs a witness. For example, leases of more than three years and guarantee agreements must be prepared and signed as an act with testimony and signature. Therefore, testimonials cannot be signed electronically. In this sense, we take a look at the law of contracts around a scanned signature. The key to all this is that common sense is needed. As long as the process used generates a clear audit trail that shows the intentions of the parties, based on the electronic communications between them that led to the signing of the agreement, and the data is clearly marked – it is advisable to give a full date so that, even if you thought the email was dated electronically, the date could not be processed on the documents. For example, instead of writing 19/06/20 On June 19, 2020 My feeling is that if the issue ever appeared in a trial, the judge might think a scanned copy of a signature as evidence of the guarantor or tenant`s intention to accept a contract (whether it is a guarantee or a tenancy agreement). Again, electronic records (with the laws of each state) should not be confused with electronic signatures (which vary considerably from sector to sector).
There are laws and, often recognized in the treaty, private agreements between the parties to allow electronic signature (for example. B, by computer or on the Internet) of many documents. Contractual formalities have yet to be completed, as well as some technical capacity (for example. B encryption software). (i) Writing: The Interpretation Act of 1978 defines “writing” as “typing, printing, lithograph, photography and other forms of representation or reproduction of words in visible form.” If the contract is displayed on a screen (including a desktop, laptop, tablet or smartphone) in a way that allows a person to read their terms correctly, it is “written” at that time. Thus, in Golden Ocean Group Limited v. Salgaocar Mining Industries PVT Ltd and another  EWCA Civ 265 (Golden Ocean), the Court of Appeal found that the exchange of a number of emails could lead to a written agreement within the meaning of fraud status 1677. (ii) Signature: the verification, whether or not it is a signature, is whether the mark that appears in a document has been inserted to give it its authenticity and with the intention of conferring its authenticity.